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Control Invoice behavior when payments are Applied:

posted Jul 25, 2012, 9:21 AM by Unknown user   [ updated Jul 25, 2012, 9:21 AM ]

You can now control the behavior of Invoices when payments are applied:

Dynamic Mode :

   Invoice Balance will be adjusted immediately to reflect Payments Applied.  

Static Mode:
  Previous balances and payments are not reflected on the invoice.
Batch Mode:

   Payments made in the previous billing cycle are carried forward in a single batch to the following billing cycle.

  1. An Invoice for $100 goes out to the customer on 8/05/2012.


 2. On 8/10/2012, the customer makes a partial payment of $75.

3. On 8/10/2012, immediately after the payment is received, following are the various invoice #1033 scenario’s that you might see according to the mode you have opted for:

      Dynamic Mode                          Static Mode      Batch Mode
 Previous Balance $ 0 $0 $0
 Payments/Adjustments $ 75.00 $0 $0
 Current Charges $100.00 $100.00 $100.00
 Amount Due $  25.00 $100.00 $100.00


4. On 9/5/2012, when the next cycle runs invoice #1034 is generated, following is what you would see based on your selected mode:

      Dynamic Mode                          Static Mode      Batch Mode
 Previous Balance $ 0 $0 $100.00
 Payments/Adjustments $ 0 $0 $75.00
 Current Charges $100.00 $100.00 $100.00
 Amount Due $100.00 $100.00 $125.00

To choose or change your selected Invoice mode:

    -Click on the System tab.
    -Select Billing configuration
    -In the Edit Billing Configuration screen, select the radio of your choice

Please Note: If you are changing your existing invoice mode, please inform so that we can make sure your reports reflect this change.